My brain is a mess, so it’s insanely important for me to organize my day-to-day life. I think we all feel the need to get our shit together, am I right?
Between my personal life, managing my blog and other content, and working from home, it can be hard to figure out what to do and when to do it. Without a solid organizational structure and a plan, I would probably just sit around twiddling my thumbs.
Thankfully, after years of struggling and trial and error, I’ve found a strategy that works for me. I use four tools to satisfy different needs and organize my life. It has been running pretty smoothly ever since I put it into action!
If you’ve never used Trello, you’re seriously missing out. This has been an absolute lifesaver for me when it comes to keeping my shit together. Utilizing a card system that you can separate into lists and different boards based on your needs, it’s easy to keep things together and link to others when necessary.
I use Trello to organize my long-term vision. These are things like my yearly goals, my big projects, or any thoughts on future endeavors. I also love it for keeping track of my lists: what shows to watch, books to read, games to play, etc.
I don’t have to look at Trello every single day, but I do take a glance at it every week just to make sure I’m staying on track. Once I’ve accomplished a goal or finished a project, I put the date completed in the title and move it to a “Done” list on the board. This makes it easy for me to see everything that I’ve accomplished!
As I pare down my timeline, I move on to Google Calendar. I’ve tried so many different online calendars over the years, but I just keep coming back to this one. It’s so easy to organize. The cross-platform syncing, the color-coded calendars, and all of the features just make it so user-friendly.
I use this calendar to take a look at my months and weeks. I knew I wanted to implement a time-blocking system, so I took about an hour to figure out what my main task categories are. Once that was done, I laid them out how I found fit in each day. I also utilize this structure to add in important events or appointments when I need them.
It’s important to me that this calendar is easy to read so I can just have a quick glance every morning. To make that happen, I simply created a new calendar for each category and color-coded them to make it visually appealing. Things like my deadlines are bright red so they stand out, while less important tasks, like my general admin work, are more muted so they don’t stick out as much.
My time blocks stay the same, so I don’t have to work on this calendar very much. I do review it every Friday to ensure everything is correct for the upcoming week.
Probably not a surprise that we’re getting a little bit smaller with our timeline now! To organize my daily tasks, I use a planner. I am the type of person who changes planners every couple of months, so it’s difficult for me to keep longer timeframes like weeks or months in one. That’s why it’s perfect for my day-to-day!
At the start of each day, I take a look at my google calendar and figure out what deadlines are coming up. Based on that, I lay out what tasks I need to fit into each time block. I thrive on structure, so I lay everything out by the hour and keep a checklist to ensure everything gets done or rescheduled. My current planner has a “notes for tomorrow” section, which I LOVE because it helps me keep on top of things. I can always look back at the day before and see if there was anything I needed to get done.
Now we’ve made it to my smallest point of organization: alarms. I use Alarmy on my phone for things that require immediate attention or reminders for important events.
It’s easy for me to lose track of time, especially when I’m in a solid workflow, so having a gentle alarm to tell me it’s time to do something has been life-changing.
\My main alarms are:
– take medicine
– go to the gym
– end the workday
– start evening routine
These are just little reminders that help me move from one task to the next without getting lost in my day. I’ll add some if I have an important appointment or other events I need to tend to that day, as well!
It took me a while to figure out a system that worked for me, but these four tools have made keeping my life organized so simple and easy. I don’t know how I survived without this plan!
In the end, it all comes down to finding a plan that works for you. I highly recommend trying these tools out if you’re struggling to organize your life.
If you use a different strategy to keep it all together, I would love to hear about it! Leave a comment down below or tell me all about it on Twitter!